Sharing and Exporting Your Wave Sessions
Turn any session into a PDF, a Word file, a Notion page, an email, or a public link, from any Wave app.
Every finished Wave can leave the app as a file, a page in your workspace tool, an email, or a public link. It all lives behind one Share button on the session.
Opening Share and Export
Open the session and tap the share icon in the top bar. The Share sheet slides up in two parts:
- Who can see this: invite people, copy an invite link, and Publish to web.
- Send a copy: Include transcript, Email me a copy, the quick shares, the PDF, Word, and print options, and your connected apps.
Include Transcript
Every export carries the session's title and summary. The Include transcript switch at the top of Send a copy decides whether the full transcript comes along too, and it applies to everything below it: PDF, Word, email, Notion, and the rest.
Wave saves that choice to your account, so wherever you set it, that's how it stays on your phone, on the web, and on desktop.
Files you can download
- PDF: a formatted document with the title, summary, and (if the switch is on) the transcript. Labelled Export as PDF on mobile and PDF on the web and desktop.
- Word: the same document as an editable .docx file. Export as DOCX on mobile, DOCX on the web, Word on desktop.
- Print: on mobile, Print builds the PDF and hands it to the system print dialog (AirPrint on iPhone). On the web, Print opens the PDF in a new tab to print. On desktop, Print opens a printer-ready version.
- Audio: on mobile, Share audio passes the recording file to the system share sheet. On the web and desktop, Audio downloads it. When a session has video instead, the web row reads Video and downloads that.
- Markdown (desktop only): saves the title and summary as a Markdown file, plus the transcript if Include transcript is on. For the transcript on its own, open the session's Transcript tab, open the Copy button's menu, and choose Save transcript as Markdown….
Those are the formats Wave exports. There's no plain-text or subtitle (SRT) file export; to get the transcript as text on mobile or the web, use the copy and share options below.
On iPhone and Android, Share audio is also in the player: tap the speed button (1×) at the right of the audio player, then choose Share audio.
Copy and quick shares
On mobile, Share summary, Share transcript, and Share summary as Markdown hand plain text to the system share sheet, so a session lands in Messages, Slack, or a note in a couple of taps.
On the web, Copy summary and Copy transcript in Send a copy copy to your clipboard; the ⋯ menu on the session also has Copy summary and Copy as Markdown. In the desktop app, use the Copy button at the top of the session: it copies the summary, or the transcript when you're on the Transcript tab, as formatted text, so headings and structure survive the paste into Notion, Word, or Google Docs. Its menu also has Copy as Markdown.
Send it to your workspace app
Wave exports directly into four tools. Connect the account once, then every session is a tap away:
- Notion: Send to Notion on mobile, Notion on the web and desktop.
- Google Docs: creates a new document in your Drive.
- OneNote: asks where to put it the first time (a notebook, then a section) and remembers your answer.
- Evernote: creates a note in your default notebook.
Apps you haven't connected yet are listed too, marked Not connected on mobile, Needs connecting on the web, and Connect on desktop. If a connection has lapsed you get a message such as "Notion Needs Reconnecting", "OneNote Connection Expired", or "Evernote Connection Expired". Reconnect the account in settings and run the export again.
Want this to happen on its own after every recording? See auto-share.
Email and public links
Two more destinations sit in the same sheet and have their own articles:
- Email a summary to yourself or one of your saved addresses (or, in the desktop app, to any address).
- A public link turns the session into a read-only page anyone can open, with an optional password. To let a specific person read it inside Wave instead, share it with a Wave user.
FAQ
Two of the errors come from Microsoft rather than Wave. "Your Microsoft account doesn't have the required OneNote license." means the account can't create OneNote pages. "Access blocked by your organization's security policies. Check with your IT administrator." means your workplace tenant is blocking the connection. Neither is fixable from inside Wave.
On the web, yes. Multi-select several sessions and use Download, which gives you a ZIP of PDFs. See bulk actions.
Yes. Transcript content in an export uses whatever speaker names the session has, so naming speakers first (or letting Voice ID do it) makes the exported transcript much easier to read.
Yes. Sharing and exporting are available on every plan.
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