When you connect your Google or Outlook calendar to Wave and start a recording in the Wave app, you can select attendees from any scheduled event and have Wave email them a summary as soon as the meeting ends. Guests don’t need a Wave account.
🤝 What Wave Guests Does
When you’re in a calendar event and start a recording, Wave will:
📅 Detect the active meeting
👀 Pull in attendee emails directly from the calendar invite
🎛️ Let you select who should receive the summary
✉️ Automatically email the summary to those Guests after processing
No copying, no pasting, no extra follow-up work.
📬 What Guests Receive
Your selected Guests will get a clean, professional email that includes:
📝 The AI-generated meeting summary
🔍 Key points and action items
📄 (Optional) A full transcript, depending on your settings
Guests do not need a Wave account to view the summary.
👤 Who Can Be a Guest?
Anyone listed on the calendar event, including:
Internal colleagues
External collaborators
Clients and customers
Interview candidates
Vendors and consultants
You can also manually add additional email addresses after the meeting.
🚀 How to Add Guests
Connect your Google or Outlook calendar on the Calendar tab.
Start or join a recording during a calendar event.
Wave will display the attendee list as “Guests.”
Select the people you want to receive the summary.
Record normally — Wave sends the emails automatically once processing finishes.
Note: Guests only appear when Wave detects you’re inside an active calendar event.
📊 How Wave Guests Works Across Platforms
Wave Guests works slightly differently depending on how you're recording. Here’s a quick comparison:
Recording Type | How to Select Guests | Notes |
📱 iOS & Android (Wave App) | Tap the Calendar button on the recording screen → Wave surfaces attendee emails from the active event → You select who should receive the summary | Only shows Guests when recording during an active calendar event |
💻 Wave Desktop | Wave detects the current calendar event → You select attendees during the recording | Same Calendar detection + attendee surfacing as mobile |
🌐 Wave for Web | Open a session on app.wave.co → After a calendar meeting recording, Wave shows Guests in the session details → Select recipients for the summary email | Same attendee detection as mobile and desktop |
🤖 Meeting Bots (Zoom, Google Meet, Teams) | In Calendar Preferences, toggle “Send notes to everyone in the meeting” → Wave automatically emails all attendees | No manual selection; the bot handles all attendee delivery |
🔒 Privacy & Security
You choose exactly who receives a summary
Guests only receive that one specific meeting
No account creation, no ongoing access to your Wave
Wave is fully SOC 2 Type I compliant