Managing Who Has Access to a Shared Session

Once you've shared a session with another Wave user, the same place you made the link tells you who is using it and who hasn't opened an email invite yet. You can take one person out, resend or cancel an invite, or retire the link entirely.

See who has access

Everyone who has claimed your invite link or opened an email invite is listed in the Who can see this section of the share sheet, with their name and email where Wave has them. Invites nobody has opened yet are listed with them. The list only appears once there is someone to show.

Pending invites

If you invited people by email, each address that hasn't opened the invite yet is listed with the people who have access:

• iPhone & Android: marked Pending, with when you sent it ("Invited …"). Tap the row to see Resend and Cancel invite.
• Web: "Invited …" and the date the invite expires, with Resend and Cancel buttons.
• Desktop: "invited, not opened", with Resend and Cancel buttons.

An address stops being pending as soon as that person opens the invite — or opens any link to this session while signed in with the invited email — and they're listed with the people who have access.

Resend an invite

Tap or click Resend for the address. Wave sends the same person a fresh email.

The new email replaces the old one: only the link in the newest email works, and the link in the earlier email stops working.

You can resend to the same address once an hour. Try sooner and Wave says Already sent today, but you can try again after an hour.

Cancel an invite

Click Cancel next to the address, or on iPhone & Android tap the pending row and choose Cancel invite. Wave confirms with Invite cancelled, and the address leaves the list.

Cancelling stops that one emailed link — anyone who opens it now gets "This share link has been turned off." The person loses nothing, because they never had access. Other pending invites and the people who already have access aren't affected.

Changed your mind? You can invite the same address again right away.

To cancel every pending invite for the session at once, use Reset link.

Know when someone opens it

When someone gains access to a session you shared, Wave lets you know once — by push or by email, never both:

• If your phone is set up for Wave notifications, you get a push notification: "Name can now view your Wave", with the session title underneath. Tap it to open the session.
• Otherwise, you get one email from "Josh from Wave", with the subject Name opened "session title".

To keep this from getting noisy:

• One notice per session per 24 hours. If you share a link with a group, you hear about the first person, not each one.
• At most 5 notices a day across all your sessions.
• Only the first time a person gets access. Opening the session again later never notifies you.
• No email if you've unsubscribed from Wave emails.

Whether or not you were notified, the Who can see this section always lists everyone who has access.

Remove one person

Removing is durable. The link they already have will not let them back in — they get "The owner removed your access to this session." A brand-new invite link you create later will admit them again, so if you want them out for good, don't send them a fresh link.

Reset the link

Reset link retires every invite link you've sent for that session — including links in email invites nobody has opened yet — and makes a new one. Use it when a link has gone somewhere you didn't intend, or to cancel every invite you've emailed at once.

Three things to know about a reset:

• Old links stop working. Anyone who opens one now gets "This share link has been turned off."
• Pending email invites are cancelled. The links in those emails stop working too. To invite someone again, send a new invite.
• People who already have access keep it. Resetting is about the link, not the people. To take someone's access away, remove them. On the web, the reset dialog also offers Also remove everyone who has access, which does both at once.

When links expire

An invite link works for 30 days from the moment you create it, and so does the link in an email invite from the moment it's sent. After that, opening it gives "This share link has expired." Access that was already claimed doesn't expire — the people already listed stay there until you remove them or delete the session.

When access ends on its own

FAQ

Related

• Sharing a Session with Another Wave User
• Opening a Session Someone Shared with You
• Public Links vs Sharing with a Wave User
• Troubleshooting Share Links