Opening a Session Someone Shared with You
Open an email invite or invite link, find the session under Shared with me, archive it when you're done, ask Wave about it, and see what you can and can't do with someone else's Wave.
Someone sent you a Wave link that starts with app.wave.co/i/. Open it, sign in to a free Wave account, and the session joins your Shared with me list on every device you use. You read it; you don't own it.
If you got an email invite
The owner may have sent the invite straight from Wave. It arrives from "Name via Wave" (support@wave.co), with the subject Name shared "title" with you on Wave, and sometimes a short note from them. Tap Open in Wave, then sign in or create a free account — the steps below are the same. On a phone with the Wave app installed, it opens in the app. The link in the email works for 30 days, and replying to the email goes to the owner.
Can't find it? Look in your spam, junk, or Promotions folder, or ask the owner to send you the invite link directly.
Open the link
You only claim a link once. After that the session is tied to your account, so it's there on your phone, on the web, and in the desktop app without opening the link again.
Where it shows up afterwards
Tap the filter above your library and choose Shared with me. The option appears as soon as one session has been shared with you, with a count.
What you can do with it
The session opens read-only, with Shared by name in the header (and View only on the web and in the desktop app). You get up to three tabs — Summary, Transcript, Action items — plus the audio or video player.
You can also ask Wave about it. The Ask Wave tab (Ask in the phone and desktop apps) answers questions about the conversation — what was decided, what you need to do, who said what — and cites the moment in the recording. Your questions are private; the owner never sees them. It's on app.wave.co now, in Wave 2.2.4 or newer on Mac, Windows & Linux, and in Wave 4.0.3 or newer on iPhone & Android. See Ask Wave About a Session Shared with You.
What you can't do: edit the summary or transcript, rename it, correct speakers, export or download it, or pass it on to someone else. Shared sessions also stay out of your search results, out of Wave Assistant, and out of your folders.
Archive it when you're done
Shared sessions you no longer need can be archived to get them out of the way. Archiving only tidies your list: you keep access, and the session stays under Shared with me.
In the Shared with me list, touch and hold a session and choose Archive. You can also tap the archive icon at the top right of a shared session. Archived sessions move to an Archived (n) row at the bottom of the list; tap it to show them, and touch and hold one to Unarchive it. Needs Wave 4.1.0 or newer.
If the owner shares the session with you again, or resends the invite, it comes back out of the archive.
While the owner is still recording
If the owner shared the session before their recording finished processing, you'll see Still processing… instead of a summary. It fills itself in:
- iPhone & Android — the screen refreshes on its own; pull down to refresh it yourself.
- Web — "Still processing. This page refreshes automatically."
- Desktop — "Name is still processing this session. It updates here automatically."
Later edits by the owner — a new title, a regenerated summary — show up the next time you open the session.
If it disappears
A shared session is the owner's. It leaves your list when they delete it or when they remove your access, and any conversation you had with Wave about it is deleted with it. If a session vanishes or a link stops working, see Troubleshooting Share Links.
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