Sharing a Session with Another Wave User
Invite someone to one session by email or with an invite link. They sign in to a free Wave account and read it inside Wave — no copies, no editing.
Wave can hand one session to another Wave user. You email them an invite from Wave, or create an invite link and send it yourself. They open it and sign in to a free Wave account, and the session shows up under Shared with me in their apps. Nothing is copied. They read your session, read-only, and you can take that access back whenever you want.
This is not the same thing as a public link. A public link opens for anyone in a browser with no account. An invite link needs a Wave account, shows you exactly who has access, and can be revoked person by person. See Public Links vs Sharing with a Wave User.
Create an invite link
Then paste it wherever you like — a message, an email, a Slack thread.
Invite by email
Rather than copying a link, you can have Wave email the invite for you. Invite by email is in the same Who can see this section.
A few limits:
- Up to 10 addresses per send. For more people, send again.
- A note can be up to 500 characters. It's optional.
- Your Wave sign-in email has to be verified. It already is if you sign in with Google, Apple, or Microsoft.
If Wave skips an address, it tells you why — for example "That's your own address" or "email already has access". See Troubleshooting Share Links for each message.
What they receive
Each person gets their own email:
- From "Your name via Wave", sent from support@wave.co. Reply-to is your own email address, so if they reply, it comes to you.
- Subject: Your name shared "session title" with you on Wave.
- Your note, if you added one, and an Open in Wave button.
- Language: if they already use Wave, the email is in the language they use Wave in. Otherwise it's in the language of your Wave app. It's available in 15 languages.
- A footer pointing to support@wave.co if they need help.
Tapping Open in Wave signs them in to Wave, or signs them up for a free account, and gives them view access to the session. On a phone with the Wave app installed, it opens in the app. The link in the email works for 30 days.
Invites you've sent and nobody has opened yet are listed alongside the people who have access, where you can resend or cancel them one at a time. On iPhone and Android they're under People with access, marked Pending (tap the row). On the web they read "Invited …", and in the desktop app "invited, not opened". See Managing Who Has Access to a Shared Session.
What the link is
Invite links look like https://app.wave.co/i/… and they behave like a document link:
- Anyone holding the link can claim it. Whoever opens it signs in to a free Wave account, and from then on that person has access to that one session.
- Access is per person, not per link. Once someone has opened the link, they keep access even after you reset the link.
- Links expire 30 days after you create them. Access already claimed doesn't expire.
- Wave creates a fresh link each time you ask for one, and never shows an old one again. That's normal — every link you created stays valid until it expires or you reset it.
- It's free, for you and for them, on every plan.
What the other person gets
They see the session under Shared with me and can:
- Read the summary.
- Read the transcript, with speakers and timestamps.
- See the action items.
- Play the audio (or video).
- Ask Wave questions about it, in an Ask tab of their own. Their questions and Wave's answers are theirs — you don't see them. See Ask Wave About a Session Shared with You.
If you've deleted the session's audio, they get everything except the audio.
They can't edit the session, rename it, export it, download it, or share it on. They can't see anything else in your library, and they can't see your public link settings or a password you set there. The session header tells them it came from you — "Shared by your name".
Which app versions have this
| Client | Invite link | Invite by email |
|---|---|---|
| iPhone & Android | Wave 4.0.0 or newer | Wave 4.0.3 or newer |
| Web | Nothing — it's on app.wave.co today | Nothing — it's on app.wave.co today |
| Mac, Windows & Linux | Wave 2.2.3 or newer | Wave 2.2.4 or newer |
If the Who can see this section isn't in your share sheet, or it has no Invite by email box, update the app. Older versions still have link sharing. The person receiving the link doesn't need any particular version: the link opens in any browser once they sign in.
Using an AI assistant or the API? See Sharing Sessions from Claude, ChatGPT, the API and the CLI.
Keeping an eye on it
Everyone who has claimed a link or opened an email invite is listed in the same Who can see this section. Email invites nobody has opened yet are listed there too. From there you can remove one person, resend or cancel an invite, or reset the link. See Managing Who Has Access to a Shared Session.
FAQ
Yes — use Invite by email (web, Wave 4.0.3 or newer on iPhone & Android, Wave 2.2.4 or newer on Mac, Windows & Linux). You can still copy the link and send it yourself instead.
Yes, once. If your phone is set up for Wave notifications you get a push — "Name can now view your Wave". Otherwise you get one email from "Josh from Wave". You hear at most once per session every 24 hours (so a link shared with a group sends one notice, not one per person) and at most 5 times a day overall, and never for repeat views. The Who can see this section always lists everyone who has access. See Know when someone opens it.
Yes. Click Cancel next to the pending address, or on iPhone & Android tap it and choose Cancel invite (web, Wave 4.0.3 or newer on iPhone & Android, Wave 2.2.4 or newer on Mac, Windows & Linux). The link in that email stops working. You can invite the address again right away.
No. Like any invite link, the emailed link gives access to whichever Wave account they open it with.
Yes. The recipient sees it as still processing, and the summary, transcript, and action items fill in as your session finishes.
No. An invite gives the summary, transcript, action items, and audio. If you want to control exactly what a viewer sees, use a public link instead.
It disappears for everyone you shared it with. Restoring it from Recently Deleted brings their access back.
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