Connecting Your Calendar
Link Google Calendar or Outlook so every recording gets the right title, named speakers, and a guest list — and so Wave can join meetings for you.
Your calendar is Wave's best source of context about what you're recording. Connect Google Calendar or Outlook once and every recording you make during a meeting — with your phone on the table, on your computer, or via the meeting bot — picks up the event's name, its attendee list, and its guest emails. The connection applies everywhere you use Wave: phone, web, and desktop all read the same one.
What connecting gets you
- Recordings you start during a meeting take their title from the calendar event instead of a generic one — see how Wave names your recordings.
- The event's attendee list and invite details feed Wave's AI, helping it put the right names on speakers in the transcript and give the summary its context. This works for recordings you make yourself — no bot in the meeting required.
- Attendee emails pulled straight from the invite, so Wave can send the summary to everyone afterwards — see Wave Guests.
- Your upcoming meetings listed inside Wave, with a Record meeting with Wave Bot switch on each one. See recording calendar meetings.
- Automatic joining of every meeting, if you want it.
- On Wave Desktop, a reminder popup two minutes before each meeting starts.
Wave asks for read-only calendar access — it reads events so it can show and join them, and never creates, edits, or deletes anything.
Google Calendar
Google shows a checkbox on the consent screen for See events on all your calendars. It is not ticked for you — if you skip it, Wave connects but can't read anything, and you'll get Calendar permission missing: "Calendar access wasn't granted. Google needs you to check the 'See events on all your calendars' box on the consent screen. Please click Connect again and approve both permissions." Run the connect again and tick the box.
If it keeps failing, remove Wave at myaccount.google.com/permissions first, then connect again so Google re-shows the full consent screen.
Outlook Calendar
The entry points mirror Google: Outlook Calendar on the Meetings tab, in Calendar Connections on the web, or in the desktop calendar settings. Sign in with your Microsoft account and approve calendar access.
On iPhone and Android, tapping Outlook Calendar hands off to your browser at app.wave.co (you're signed in automatically) and the approval happens there. That's expected — it isn't a broken button. Finish in the browser, then return to the app.
Outlook unlocks everything Google does — event list, record switches, auto-recording, attendee emails.
Zoom
Google Meet and Microsoft Teams need nothing beyond the meeting link. Zoom is the exception: until you authorize Wave on your Zoom account, the Zoom screen shows a connect step instead of the link field.
- iPhone & Android — Settings, Capture Sources, Zoom. Tap Connect Zoom Account ("Link your Zoom account to enable automatic meeting recording"). When it's done the screen reads Connected to Zoom.
- Web — open the Zoom Integration page from your integrations settings and click Connect Zoom. You'll also be offered Connect Zoom Account the first time you pick Zoom in the Meeting flow when creating a new session.
Connecting Zoom is free; sending a bot into a meeting is a paid feature.
If you see "Zoom account already connected. Please disconnect first.", that Zoom account is linked to a different Wave account. Disconnect it from that account, or remove Wave from your installed apps in the Zoom App Marketplace, then try again.
Checking, reconnecting, and disconnecting
On iPhone and Android, open Calendar & Bot Settings from the Meetings tab. Under Calendar Connection you'll see Google Calendar Connected or Outlook Calendar Connected, plus the sync status and last sync time. The Meetings tab shows the same state at the top: Calendar sync is healthy or Calendar sync needs attention.
On the web, the same state lives under Calendar Connections. On desktop, it's in the calendar Settings panel, marked Connected.
To disconnect, use Disconnect on any of those screens. Desktop confirms first: "Disconnect your calendar? Wave will stop monitoring your meetings." Disconnecting removes the synced events and stops Wave scheduling more bot recordings. Sessions you've already recorded are untouched.
When connecting fails
"This calendar is already connected to a different Wave account. Disconnect it from that account first, or contact support@wave.co." A single calendar can only feed one Wave account at a time — this usually means you connected it under an old sign-in.
"Your calendar connection has expired. Please reconnect to record meetings." Click Reconnect and approve again. Syncing resumes — then check that the meetings you'd switched on individually still are.
Give it a minute — the first sync can take a few moments. After that, use Refresh on the web Calendar page, or the refresh icon beside Your Meetings on mobile. If it stays empty, check the connection status screen for a sync warning, and confirm you approved the "See events on all your calendars" permission.
No. You can paste any Zoom, Meet, or Teams link and Wave will join that one meeting — see recording any meeting by link. It works the other way around too: even if you never send a bot anywhere, a connected calendar still gives the recordings you make yourself the right titles and speaker names.
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